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October 14, 2009

Library services interrupted through 11/18

Library's new computer system ready on November 18
Scroll down for information about interrupted services during November

The Grandview Heights Public Library announces that it will migrate to a new generation catalog and integrated library system on November 18, 2009. Powered by Polaris Library Systems, the new system continues the Library’s tradition of collaboration with the seven other libraries of the Central Library Consortium (CLC) for cost effective data center management and expanded access to resources for all our citizens. The new system will provide a secure, stable platform for the future. It retains all the features our patrons appreciate and adds additional tools and functions.

The move is being made with money set aside for this purpose over a several year span in keeping with the CLC’s practice of planning for the future.  “This is exactly the right time to do this,” said Carol Roddy, CLC Director, “Centralizing data functions drives down costs for each individual library. This move protects that investment for years to come, ensuring continued efficiencies.”

The general public will enjoy enhanced search features, including tools for expanding and narrowing searches, improved notification and reading/viewing list options, and expanded account management tools. New options include language choices, large print, and more detailed displays.

After more than a year-long search, the CLC chose Polaris Library Systems because of its public access features and its reputation for supporting what it sells. Polaris integrates well with third party library products such as the Library’s outbound calling system, email notification, and PC reservation system.

“Patrons are going to enjoy not only a new look, but an easier, intuitive user experience,” said Grandview Library Director Mary Ludlum. “With many new features, including improved searching capabilities, patrons will be able to find what they want a lot faster. And it’s going to enable our staff to provide even better service.” 

While the Library will remain open during the migration, some service will be interrupted as we operate without full library system capabilities for a short time period.

Below is important information for the public using the Library in November:

November 2-11
  • Holds can be placed, but will not be processed until November 18 or after. (Waiting lists will migrate to the new system.)

November 12-17

  • A Grandview Library card will be required for all transactions.
  • Holds cannot be placed or fulfilled, at the Library or online.
  • Patron records (personal information, requests, renewals) cannot be updated.
  • Materials returned or checked out will not be reflected in the display of your account, but will be accurate in the new system on November 18.
  • Materials returning to the Library will be unavailable for checkout.
  • Fine/fees cannot be updated and will not accrue.
  • Catalogue searching will be available, but will not reflect accurate item availability or new items.
  • New Grandview Library cards can still be issued.

Wednesday, November 18

  • The Library opens at 2 pm (instead of 10 am) on this day and will begin using the new system.    
  • The new system will allow up to three renewals, instead of only one.
  • Overdue fines on movies & video games will now apply for everyone ages 60 & older. A grace period of three days will be given after the due date; however, items returned on the fourth day and after will accrue fines for all days after the due date.
  • The "My List" function from your account on the old system will not migrate to the new system. Please print this list before November 18 if you wish to keep it.
  • All children's material will circulate for 28 days except movies, which will stay at 4 days.

Check our website for updates, including future plans for self-checkout and debit/credit capabilities (at the Library and online) for fines & fees and donations.

The Central Library Consortium (CLC) was created more than 20 years ago by the member libraries to establish, maintain, and operate a computerized library network in order to promote resource sharing among member libraries and to increase access to information for their patrons. The member libraries are the Alexandria Public Library, Fairfield County District Library, Grandview Heights Public Library, Marysville Public Library, Pickaway County District Public Library, Pickerington Public Library, Plain City Public Library, and Wagnalls Memorial Library. For more information about the CLC visit

Polaris Library Systems is a leading provider of library technology. From its beginning thirty years ago, it has served libraries with time-saving technology, from its first circulation system in the mid-1970s through its third-generation Polaris Integrated Library System. In addition to its library automation systems, Polaris Library Systems offers workflow analysis, database enhancement, wireless access and network services to libraries. For more information about Polaris Library Systems, visit

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